Electronic Records Modules

Modules are provided by members of the Congressional Papers Section.  They consist of new information or summations of case studies and other resources found on this site.  Together, they will form a “how-to” manual for archivists actively working with congressional electronic records in their repositories.  The modules are categorized by the stage in the archives management workflow that they best represent, such as accessioning, processing, preservation, and access, and each will provide a method for solving a particular need, such as file format identification, web archiving crawls, and email processing.  Please contact us if you wish to make a contribution.

Modules are currently available in the following issue areas:

You can download an individual module, or download the entire existing suite of modules.


Acquisitions and Accessioning

Discussing Electronic Records: Repository and Donor Perspectives (Module# ERCM002)

By Danielle Emerling, University of Delaware; Elisabeth Butler, Senate Historical Office, and Katie Delacenserie, Senate Committee on Homeland Security and Governmental Affairs; July 2016

Download a PDF of this module.

This module provides suggested questions repository archivists should ask donors and their representatives about the management of their electronic materials while they were in office.  There are also questions which donors may ask the repository.

File Transfers Using DataAccessioner (Module#ERCM006)

By Adriane Hanson, University of Georgia; December 2016

Download a PDF of this module.

This module uses DataAccessioner to ensure the complete transfer of digital files from removable media to a storage location.

Generating File Format Identification and Checksums with DROID (Module# ERCM001)

Brandon Hirsch, Center for Legislative Archives, National Archives; July 2016

Download a PDF of this module.

This module is a guide to using DROID to identify file formats and perform checksums.


Processing

Redaction on Demand (Module# ERCM004)

By Adriane Hanson, University of Georgia; July 2016

Download a PDF of this module.

This module goes through the process of redacting documents once they are requested by researchers.

Setting up and Scoping Web Crawls with Archive-It, 5.0 (Module# ERCM005)

By Gregory Wiedeman, University of Albany, SUNY; July 2016

Download a PDF of this module.

This module describes how to do a web crawl using Archive-It.

Processing Email: Microsoft PST Files (Module# ERCM011) New!

by Katie Delacenserie, Senate Committee on Homeland Security and Governmental Affairs; Anu Kasarabada, Senate Committee on the Judiciary; and Matt Stahl, formerly of the Senate Committee on Commerce, Science, and Transportation; June 2017

Download a PDF of this module.

This module shows how to use Microsoft Outlook, an email reporter, and an email viewer to process PST files.


Description

Description of Hybrid Collections Using Archivist Toolkit (Module#ERCM007)

By Adriane Hanson, University of Georgia; December 2016

Download a PDF of this module.

This module explains how an archivist can describe an accession with both paper files and digital objects in Archivist Toolkit.


Preservation

Create AIP with DataAccessioner and Bagger (Module# ERCM003)

By Adriane Hanson, University of Georgia; July 2016

Download a PDF of this module.

This module provides a workflow for the creation of an Archival Information Package (AIP), using free tools and standard metadata specifications.

File Format Migration Pathways (Module#ERCM008)

By Erin Wolfe, University of Kansas; December 2016

Download a PDF of this module.

This module goes through the workflow of converting digital files into preservation formats; also describes the leading preservation formats

File Fixity Tools (Module#ERCM009)

By Elisabeth Butler, Senate Historical Office; Katie Delacenserie, Senate Committee on Homeland Security and Governmental Affairs; December 2016

Download a PDF of this module.

This module defines file fixity and describes and compares some well-known file fixity tools.

Electronic Records Storage Requirements (Module#ERCM012) New!

by Jim Havron, Independent Archival Consultant; June 2017

Download a PDF of this module.

This module lays out various considerations related to the implementation of a storage solution for electronic records.


Access

Configuring and Using Offline Computers for Access (Module#ERCM010)

By Jim Havron, Independent Archival Consultant; December 2016

Download a PDF of this module.

This module explains how offline computers can be configured to ensure secure access for researchers to electronic collections.

Introduction to Google Drive(Module#ERCM013) New!

by Jim Havron, Independent Archival Consultant; June 2017

Download a PDF of this module.

This module is a “getting started” guide to Google Drive as an access and collaboration tool for digital materials.
Return to the top of the page